Senior Appointments & Promotions
Department Heads’ Guide to Preparing Promotion/Tenure
Responsibilities of Department Head (or Dean in Case
Nominee is Administrator or Department Head)
Letter of nomination must be submitted first, but other
materials may follow at a later date.
1. Letter of Nomination
Should include the following sections:
a. Describe qualifications of candidate (years in service,
education, training, special responsibilities),
b. Describe candidate’s track, and apportionment of time,
c. Highlight accomplishments in research, teaching, clinical service, professional development, and mentoring,
d. Describe intradepartmental review process (in case of
Department Head, any review process carried out by Dean’s
2. Submit All Candidate Materials, Included CVs,
Reprints, Course Syllabi, Grant Applications, Etc. in Electronic
Submit all candidate materials, included CVs, reprints,
course syllabi, grant applications, etc. in electronic form.
Those materials not currently in electronic form, such as
reprints, can be scanned to PDF files by BMC/, and thereafter
copied to CDs.It will be the responsibility of the candidate
and his/her department to make sure that materials are
converted, and that a sufficient number of CDs are produced
(at least 28 for academic faculty (tenure track or
in-residence), and 16 for non-academic clinical faculty).
Duplication of CDs can be done by commercial duplication
services for about $130.00 per set.
A. Curriculum Vitae, Prepared by
Candidate, Submitted by Department Head:
(See detailed outline, available from SAPC)
2. Professional Career
3. Honors, Awards
4. Service, including Committee Memberships
6. Publication Record
7. Grants, Applied for and Received
B. Portfolios of Supporting Materials,
Prepared by Department with Assistance of Candidate:
1. Teaching: Teaching materials, syllabi,
2. Research: Reprints of research, articles in media re:
research, sample grant applications.
3. Health Care: Examples of practice guidelines, clinical
procedures, case studies.
4. Professional Development: Documentation of courses taken,
skills acquired, and leadership positions in local, regional,
national, international societies.
5. Mentorship (most necessary for research faculty with graduate
students or post-docs, but may also apply to faculty mentoring
C. List of Six (6) References, Three
(3) Inside, Three (3) Outside, Including Complete Contact
Information (Name, Complete Address, Email Address)